Manage shared equipment
Stop fighting over the centrifuge.
Shared equipment runs on goodwill and a wall calendar until it doesn't. Double-bookings, no-shows, untrained use and kit sitting idle all cost time and trust. LevelSixLabs puts shared equipment and rooms on one calendar with real conflict prevention and training-gated access.
- Conflict prevention, enforced at the database
- Training-gated access where it matters
- Day / week / month / year calendar
- Book from a phone by scanning a QR code
The cost of the status quo
- Two people book the same slot and clash
- Untrained users run kit they shouldn't
- A whiteboard calendar nobody keeps current
- Expensive equipment sits idle, unseen
- No record of who used what, when
- Faults take a machine down with no warning to bookers
How LevelSixLabs helps
One shared calendar
Day, week, month and year views with overlapping bookings shown side by side and a stable colour per item.
No double-bookings
Clashes are flagged when you book and enforced at the database level, so two people can't grab the same slot at once.
Training-gated access
Mark kit as training-required and only people with a valid training record can book it — others see it locked, with a reason.
Book at the bench
Scan the QR label on a machine to open it and book on the spot from any phone.
Faults block bookings
An admin can block bookings on faulty kit until a fixed date, so nobody books a machine that's out of action.
A usage record
Every booking is recorded, giving you visibility of utilisation and who used what — useful for sharing and reporting.
See it in action
Booking that prevents the clash
Recorded in the real app: book on a shared calendar with conflict detection, and watch a training-required item stay locked for an untrained user.
- Side-by-side overlapping bookings
- Training gate on restricted kit
- Database-enforced conflict prevention
What changes for your lab
- Double-bookings stop happening
- Only trained people run restricted kit
- Idle equipment becomes visible to share
- Faulty kit can't be booked by mistake
Explore the modules behind this
Manage shared equipment — common questions
How is a double-booking actually prevented?+
Two ways: a check when you book gives a clear 'clashes with…' message, and a database constraint stops two overlapping confirmed bookings even if two people submit at the same instant.
Can we require training for certain equipment?+
Yes. Flag a piece of kit as training-required and only users with a valid (non-expired) training record can book it. Training records are logged per user with optional expiry.
Does it cover rooms as well as equipment?+
Yes — rooms and equipment both book on the same calendar, both support conflict prevention, and both can carry faults that block bookings.
Can people book without a computer?+
Yes. The calendar is mobile-first and a QR code on each machine opens it for booking straight from a phone.
Ready to get your lab out of spreadsheets?
See it in a founding lab pilot.
A 60-day, founder-supported pilot. Founding members lock in 50% off if they continue.